Operations Coordinator

About Us

ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more.

We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do.

We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA!

Role and Team

Reporting to the GM or designated manager, this role will be responsible for effectively planning, communicating, and executing key onsite events and tasks for our Operations team to drive culture, engagement and efficiencies across a site.  May provide support in other areas.

Responsibilities

• Social media/video creation skills
• Facilitate new hire orientation and onboarding process
• Completing Section 2 of the I9 process*
• Maintain site rosters 
• Prepare and execute communication plans for key operations initiatives or events 
• Write, create, and distribute internal communications such as emails, business updates, and announcements 
• Maintain employee resource centers with up-to-date, pertinent information; re-stock materials as necessary*
• Maintain employment law postings*
• Handle, coordinate and oversee employee engagement events 
• Oversee onsite employee recognition programs (birthdays and anniversaries if applicable)
• Collaborate with leadership teams, internal stakeholders, vendors, and partners
• Direct employees and managers to the proper resources for HR related matters
• Other duties as assigned which may include the following:
• Order site level supplies
• Safety Coordinator *
• Log incidents to Aclaimant
• Support Safety, Facilitate and/or track local safety inspections, safety compliance duties, safety trainings, PPE Supplies
• Assist with temporary labor sale day check-in, check out, and invoice reconciliation
• Log Temp Hours
• Block Clerking
• Assist GM with customer marketing materials and initiatives
• Coordinate site community involvement/charity events
• Participate in candidate interview process when requested by management
• Support marketing efforts, such as plan events, create and distribute materials, coordinate displays
• Greet dealers on sale day *
• Social Media
• Participate in Management meetings

Skills and Attributes

• Excellent oral and written communication skills 
• Self motivated individual and ability to work autonomously
• Ability to communicate clearly and concisely, both internally and externally
• A passion for keeping things neat and organized, all while remaining upbeat and positive

Qualifications

• Bachelor’s degree preferred
• 1-2 years of experience in related fields
• Social media/video creation skills
• Experience coordinating events and creating ultimate excitement/hype around them
• Flexible schedule; willing to work weekends and stay late to ensure success 
• Be a creative force and master of execution
• Ability to multitask, remain calm and work under pressure in a fast-paced environment
• Excellent organizational, event management, time management skills
• Confidentiality and integrity while handling sensitive information
•  Basic computer skills are required.
•  Must be at least eighteen (18) years of age. 
•  Must be qualified to operate a motor vehicle and possess a valid driver’s license.

ADESA Benefits and Perks

Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More!

 

Other Requirements

To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we’ll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. 

• The physical activity requirements of the position range from Light to Medium Physical Work. 
• Frequent – standing, watching, touching, listening, walking, talking
• Potential – running, jumping, yelling or other rapid or forceful movement in emergency situations
• Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. 

 

Physical Working Conditions:

This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations.

 

Legal Stuff

Hiring is contingent on passing a complete background check.  This role is not eligible for visa sponsorship.

 

ADESA is an equal employment opportunity employer.  All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law.  ADESA also prohibits harassment of applicants or employees based on any of these protected categories.

 

Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.